Planning an event involves many elements: venue, logistics, catering, tech, communication... The final cost can vary widely depending on your objectives and expectations. Whether you're planning a corporate event, a product launch, or a private soirée, it's important to know how much it costs to organize an event in order to build an efficient and realistic budget.

Key Event Budget Categories

1. Venue Rental

This is often the biggest expense. Prices vary from €1,000 to €50,000+ depending on location, capacity, and prestige.

2. Technical Equipment (AV, lighting, sound)

Expect to spend between €2,000 and €20,000 depending on the setup.

3. Catering

Buffet or seated dinner? Prices usually range between €20 and €150 per guest.

4. Entertainment & Speakers

From DJs to keynote speakers, costs range from a few hundred to several thousand euros.

5. Decoration & Furniture

To create a customized atmosphere, budget between €500 and €5,000+ depending on complexity.

6. Communication & Invitations

Think social media campaigns, graphic design, and promotional materials — budget €1,000 to €10,000.

7. Staff & Logistics

Hosts, security, and technicians may represent 10–20% of the total cost.

Average Event Cost Estimates

• Small internal event (20–50 guests): €3,000 to €10,000

• Medium corporate event (100–300 guests): €15,000 to €60,000

• High-end launch or large public event: €50,000 to €200,000+

Tips to Control Your Event Budget

1. Set clear priorities

Know what’s essential and what’s negotiable.

2. Work with an event agency

An experienced agency saves you time, finds the best prices, and helps avoid costly mistakes.

3. Add a contingency buffer

Plan for 10–15% extra in your forecasted budget to cover last-minute needs.

4. Choose experienced vendors

Reliable suppliers make all the difference in delivering a smooth, successful event.

Want to create a custom event that meets your goals and budget?

Let our event agency handle it! We manage every detail from planning to execution, with creativity, transparency, and efficiency.